CPQG By-Laws

Approved June 11, 1996 
Last Amended October 8, 2019

The Centre Pieces Quilt Guild is an organization to promote a full appreciation of quilts and quilting through sharing, teaching, and fellowship.

Membership is open to any interested individual. Annual dues shall be $35.00 paid in full each July. Dues will be payable as of July 1st and must be submitted by August 15th for inclusion in the Membership Directory. The Guild’s Fiscal Year shall be July 1st through June 30th to coincide with the officers' terms of office.

Guild meetings shall be held monthly from September through June omitting January and February. Locations and dates of meetings shall be arranged by the Executive Board.

Officers shall be elected and assume their duties at the June meeting for a one-year term.
The President shall preside over Guild meetings and Executive Board meetings.
The Vice President(s) shall coordinate programs for Guild meetings.
The Secretary shall record the minutes from Guild Board meetings, Executive Board meetings, and record any results of votes taken at combined meetings.
The Treasurer shall record the dues and pay bills approved by the Executive Board.

Executive Board
The Executive Board shall be composed of the five elected offices with voting power. The Board will consist of President, Vice President (Day), Vice President (Evening), Secretary, and Treasurer. The immediate Past President(s) shall serve for one (1) year without voting privileges. Board meetings are open to all members of Centre Pieces Quilt Guild.
The members of the Executive Board are expected to be in attendance at every Board meeting. If unable to attend, the member should notify the President. Each interest group shall send one non-voting member.

Standing Committees
A Chairman for each of the following committees shall be appointed by the President:
Publicity, Hospitality, Nominating, Newsletter, Exhibitions (as needed), Hearts and Hands, and Scholarship.

Notification in the newsletter of proposed By-Laws changes is required before By-Laws can be amended by a two-thirds vote of the members present at a Guild meeting.

Board Job descriptions
Download descriptions here.

Quilting Skills Development Award
The Guild Board will maintain and manage a scholarship/award fund for Centre Pieces Quilt Guild sponsored workshops. The scholarship is to cover only the registration workshop or class fee. Pattern fees or items to be purchased from a supply list are the responsibility of the applicant.
Guild members in good standing who have registered for a workshop may apply for the award by filling out chance slips available from the Vice President or Treasurer. The chance slip will contain contact information only. Applicants give permission to the Guild to use their name and project picture for publicity purposes unless the member specifically requests to remain anonymous.
If a member in good standing would like to attend the workshop but cannot afford the workshop fee, the member should talk privately to the Vice President or Treasurer about the scholarship. The Vice President and Treasurer have the discretion to award the funds in this instance. This conversation will be kept in the strictest confidence.
The amount of money that is available for scholarship/award is determined by the amount the Board agrees to put into the annual budget for this purpose. The budgeted amount will include donations made by individuals for this purpose. Once the budget is determined, it is at the discretion of the Quilting Skills Development Award committee to grant the scholarship/award within the available funds.
Applicants must be in good standing of the Guild. (i.e. having paid their dues.) A member may be granted this scholarship/award once per Guild fiscal year.  The Quilting Skills Development Award committee will consist of the Vice President, Treasurer and one other Guild member, not on the Board. If award has not been accepted by a member on a basis of need the award winner will be drawn not less than 2 weeks prior to the workshop by a disinterested person.

Copyright 2019-2020 Centre Pieces Quilt Guild