CPQG By-Laws

By-Laws of Centre Pieces Quilt Guild

link to PDF

Article 1: Name

The name of this organization will be Centre Pieces Quilt Guild, herein referred to as CPQG.

Article 2: Purpose

CPQG is an organization whose purpose is to preserve, foster, and promote an appreciation of

quilts, quilting, and related activities through sharing, education, and fellowship.

Article 3: Membership

Section 1 - Open Membership

Membership is open to any interested individual, youth through senior, and confirmed by

payment of yearly dues no later than August 15. The membership year runs from July 1 to

June 30.

Section 2 - Dues and Privileges

Members will pay dues on the basis of their status as Youth, General, or Professional

Associates in Centre County.

Youth (4th grade - 12th grade) - $10.00

General - $35.00

Professional Associates (Centre County quilt shop owners and long-armers) - $15.00

Individuals may join at any time throughout the fiscal year. Full payment of dues is expected

whenever joining membership from July through March. Those considering membership

during April and May may attend Guild meetings and defer payment of dues until June. They

may participate in the June picnic once their dues are paid for membership.

Members shall have rights and privileges which include:

• Attending monthly business meetings and Board Meetings

• Voting on Guild matters brought to the membership by the Executive Officers or Nominating

Committee

• Holding Executive Office

• Volunteering for Chairmanships and/or Guild committee work

• Participating in Guild functions

• Receiving a regular newsletter via email

By-Laws, meeting minutes, Board minutes, and Guild information are published on the CPQG

website for viewing by all. Members are encouraged to be active participants in the life of the

Guild.

Section 3 - Guests

Guests are invited to attend two monthly meetings without paying membership dues. Guests

who attend workshops will pay workshop fees. Guests are not afforded the rights and

privileges of membership until joining CPQG. The Membership Chair will communicate with

guests following one visit to encourage joining membership of the Guild.

Article 4: Officers

Section 1 - Executive Officers

The officers of the Executive Board of CPQG include President, 1st Vice-President, 2nd Vice-

President, Secretary, and Treasurer. The positions, with the exception of Treasurer, may be

shared by two persons. However, each office has only one vote at meetings.

Section 2 - Terms

President, 1st Vice-President, and 2nd Vice-President shall not serve more than two

consecutive years. Elections shall occur every year in June. If the President resigns or is

unable to continue, the 1st Vice-President will automatically assume the office of President.

Secretary and Treasurer have no term limits. It is the responsibility of both the past Executive

Board and the new Executive Board to work together to transition well and in the best interest

of the membership. An exchange of materials and paperwork is expected. The outgoing

President is encouraged to continue to attend Board meetings to assist in transition.

Section 3 - General Responsibilities

• The President presides over monthly business meetings, Executive Board meetings, and

Board meetings and may act on behalf of the membership and call or cancel meetings as

needed.

• The 1st and 2nd Vice-Presidents coordinate programing for monthly meetings and

workshops.

• The Secretary (or designated person if the Secretary is unavailable) shall record minutes of

monthly business meetings, Executive Board meetings, Board meetings, and record any

vote results taken.

• The Treasurer records dues and pays bills in line with the budget approved by the Executive

Board.

• Members of the Executive Board are expected to be in attendance at every Executive Board

meeting. If unable to attend a meeting the President should be notified in advance.

• Executive Officers and Chairpersons shall have the power to act on behalf of the

membership between meetings as needed.

• Specific job descriptions are detailed in Guild documents located in the President’s

notebook and on the CPQG website.

Article 5: Meetings

Section 1 - Clarification of Meeting Names

• Executive Board meeting refers to the presence of President, 1st Vice-President, 2nd Vice-

President, Secretary and Treasurer only.

• Board meeting indicates the presence of the Executive Officers, relevant Chairs, committee

members, and general membership interested in attending.

• Reference to a monthly business meeting indicates an evening or daytime meeting of the

membership.

Section 2 - Meeting Schedule

The CPQG fiscal year shall be July 1 through June 30, coinciding with the term of Executive

Officers. Location, dates, and times of meetings shall be arranged by the Executive Board and

announced by newsletter and posted on the website. Members are notified of cancellations

via email and a post on the CPQG website.

Section 3 - Management of Meetings

• Prior to a Board or monthly business meeting, an agenda and the immediate past meeting

minutes should be presented to the membership by posting them on the Guild website.

• Minutes of the last monthly business meeting shall be put up for acceptance/correction at

each monthly meeting, They do not need to be read. A copy of the past minutes will be

available on the Guild website.

• The President shall call the meeting to order and follow Rules of Order.

Article 6: Chairpersons/Member-At-Large
Chairpersons and Member-At-Large shall be appointed by the President and taken from within
the membership. They do not have a vote at Board meetings but are asked to attend when
necessary. These members are vital to the functioning of the Guild. Any Guild member may

attend Board meetings.

Article 7: Nominations, Elections, and Amendments

Section 1 - Nominations

A Nominating Committee of 2 or more Guild members shall be appointed by the President.

They shall actively seek nominations for officer positions in the spring prior to the June

election. This committee will be responsible for presenting a slate of officers to the

membership one month prior to the June meeting. Nominees must agree to being nominated

for an office.

Section 2 - Elections

Elections will be held in June, at a date and time to be announced. At this meeting a slate of

officers will be presented to the membership by the Nominating Chair and a vote on each

position shall be by written ballot. Write in votes will be allowed. An emailed absentee vote by

members not planning to attend the June meeting will be accepted by the Nominating Chair

during the week prior to the Election meeting. Write in nominations are allowed on absentee

ballots with the understanding that the nominee has agreed to be nominated. An Officer is

elected by majority of all absentee and in-person votes. Only one vote per member per office

is permitted.

Section 3 - Amendments

Amendments for By-Law changes must be presented to the membership one month in

advance of a vote on these changes. By-Laws can be amended by a 2/3 vote of the members

present at a monthly business meeting. Absentee votes will not be taken. Notification to the

membership of the specific meeting date at which the vote will be taken is crucial. By-Laws

should be reviewed every 2 years in August by a By-Laws Committee appointed by the

President.

Article 8: Supplementary Documents and Guild Support

A notebook shall be kept by the President of supplementary documents that support the Guild.

These documents are available to the membership. These documents include but are not

limited to:

• Detailed Description of Officer Responsibilities

• Detailed Description of Committees and Charitable Outreaches of the Guild (known as

Hearts and Hands)

• Policy/Operational Guidelines of the CPQG

• Current Membership List

• Special Recognitions/Scholarships

In support of Guild communication, a regular newsletter and an up-to-date website should be

administered by Guild member volunteers.

Article 9: Dissolution of the Organization

Upon dissolution of CPQG, assets will be distributed as follows. Material goods will be given

to non-profit or charitable works or organizations. Cash remaining in the treasury will be

distributed to Scraps and Skeins under the auspices of Centre County Strawberry Fields

Organization.

Rewritten: 2021; last revision voted and approved on July 9, 2024

Adopted: __11/9/2021_

The “Original By-Laws” were written in conjunction as a Chapter under the auspices of

National Quilting Association ... with local CPQG By-Laws written and then approved by the

membership June 11, 1996. Those By-Laws were last amended October 8, 2019 and

subsequently reviewed, rewritten, and approved on 11/9/2021.